![]() Co-ordinate inspections - plan inspections if there is more than one representative, because they can then co-ordinate their inspections to avoid unnecessary duplication.Agree the number of representatives - agree the number of representatives taking part in any one formal inspection.Plan a programme of inspections - you and your representatives can plan a programme of inspections in advance.But if there are certain areas of a workplace or specific activities that are high risk or changing rapidly, more frequent inspection may be justified, for example on a construction project. Inspections may be less often, for example, if the work environment is low risk like in a predominantly administrative office. The frequency of inspections will depend on the nature of the work. If there is substantial change in conditions of work or HSE publishes new information on hazards, the representatives are entitled to carry out inspections before three months have elapsed, or if it is by agreement. They have to give reasonable notice in writing when they intend to carry out a formal inspection of the workplace, and have not inspected it in the previous three months. Union-appointed health and safety representatives can inspect the workplace. ![]() Where a health and safety representative has drawn your attention to the findings of an inspection they have carried out, you should consider the matter and decide what appropriate follow-up action should be taken.
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